Prevent Moving Van Penalties and Secure Reservation

Cost Savings

Checklist Tasks

• Confirm reservation details in writing to prevent timing disputes or lost bookings.
• Photograph van exterior and interior at pickup to document damage and avoid false claims.
• Request a written list of all penalty fees to avoid surprise late, mileage, or cleaning charges.
• Set calendar reminders for pickup and return with a 30-minute buffer to prevent late fees.
• Inspect and photograph fuel gauge before leaving to avoid refueling surcharges on return.
• Ask for the van’s maintenance log to avoid liability for pre-existing mechanical issues.
• Map your route in advance to avoid tolls and traffic that could delay your return.
• Pre-load heavy items near the door to speed unloading and reduce overtime risk.
• Call rental location 24 hours before to reconfirm reservation and van availability.
• Check for hidden cleaning rules in your agreement to avoid unexpected cleaning fees.
• Document odometer readings at pickup and drop-off with photos for mileage dispute protection.
• Return van during business hours and get a signed receipt to confirm timely, damage-free return.