Formalize a Roommate Change Without Legal Risk

Cost Savings

Checklist Tasks

• Review lease for clauses on subletting, changes, and notification.
• Notify landlord in writing about the roommate change and get written approval.
• Draft a release for the departing roommate’s exit date and responsibilities.
• Do a joint inspection with all roommates to record shared space condition.
• Photograph rooms and shared items for visual deposit records.
• Update utility and internet accounts to remove or add the new roommate.
• Get a signed acknowledgment from new roommate about lease terms and rules.
• Document deposit transfer or settlement in writing, with receipts.
• Update renters insurance to add or remove the departing roommate.
• List shared property and note any damage for roommate records.
• Revise cleaning, bill payment, and conflict agreements with all roommates.
• File signed documents, photos, and records in a shared digital folder.